This Help Article covers;
Worked Hours can be entered directly into Timesheet's Pay Periods OR from the Katipolt Mobile App.
Worked Hours in Timesheets Pay Periods with a valid Job Number display in the Job's Sales & Costs and can be pulled into a Sales Invoice on Get Costs.
Hours displaying in Timesheets Pay Periods Page (Worked/Leave Hours) populate to a Timesheet Report which can be used for keying hours into Payroll OR syncing with Xero Payroll.
To Enter Worked Hours directly into Timesheets
Entering Worked Hours directly into Timesheets is done from the Side Menu's Timesheets Side Tab.
Quick Flow:
Timesheets Side Tab
Timesheets Top Tab
Pay Period
Staff Member Expandable Section
[+ADD]
Worked Time Details
[SAVE]
1. From the Side Menu, Press Timesheets, then Press the Timesheets Top Tab to display the Pay Periods List, then select and Press a Pay Period to display the PAY PERIOD Page
2. From the PAY PERIOD Page, Press a Staff Member Expandable Section to expand, then Press the [+ADD] bar to display a new Timesheet Line
3. From the new Timesheet Line, work across the Timesheet Line and Enter Worked Time Details;
Select a Timesheet Code
Enter/Select a Job number (optional)
Enter a Date
Enter a Start time
Enter a Finish time, and
Enter a Break if one taken
Enter a Note (optional)
⚠️ NOTE: "Break (mins)" Entry is entered as Minutes.
💡 TIP: Comments added into "Notes", if a Job Number is entered, are available for use on a Sales Invoice of that Job by pressing the launcher icon of the "Job Description" field.
💡 TIP: Pressing the "Tab" key will move you from the current entry field to the next entry field.
4. To add further Time for this Staff Member, Press the [+ADD] bar and repeat step 3 OR to add Time to another Staff Member repeat steps 2 and 3
5. When finished [SAVE]
For Date, and Time Pickers, when the Date Field Icon is Pressed the Date picker displays. When the Time Start or Finish Icons are pressed the Time Picker displays, displaying an Hours picker first, then the Minutes picker.
Month Picker with 26th as an example and Time Picker with 1:30 as an example
To Bulk Enter Worked Hours into Timesheets
Bulk Entering Worked Hours into Timesheets is done from the Side Menu's Timesheets Side Tab > Timesheets Top Tab.
Quick Flow:
"More" (3 dots) menu
[+Bulk Add]
Staff Members
Code*
Job (optional)
Start Date*/End Date*
Start*/Finish*
[CONFIRM]
[SAVE]
1. From the PAY PERIOD - XXXX Page, Press the “More” (3 dots) menu, then Select [+Bulk Add] to display the Bulk Add timesheets popup
2. From the Bulk Add timesheets popup;
Select Staff from the Timekeepers* drop-down
Select a Timesheet Code*
Enter a Job number (optional)
Enter a Start Date*/End Date*
Enter a Start*/Finish* time
3. When finished, Press [CONFIRM]
💡 TIP: Following the entry of Timesheets, the Pay Period can be locked by Pressing the dropdown options of the [SAVE] button and selecting "Lock period". To Unlock, Press the dropdown options of the [SAVE] button and select "Unlock period".
