This Help Article covers;
Katipolt uses 3 default Chart of Accounts Codes (GL Codes);
Sales - Used to Code Labour/Material items Sold
Purchases - Used to Code Labour/Materials items Purchased
Rounding - Used to match API/Imported Purchase Invoice "Totals (Incl GST)" if Xero calculates the Purchase Invoice Total differently
Other Xero Chart of Accounts Codes (GL Codes) can be used to Code individual Products (Labour and Material) or Code Purchases and Sales to an individual Contact, however, need to be set to "Show in Katipolt" to display in dropdown options to select and use.
To map J.A. Russell Ltd Contact
Katipolt has its own J.A. Russell Ltd "Master" Contact "JA RUSSELL LTD" which is used by Katipolt to update the J.A. Russell Ltd Price File and pick up your Purchase Invoices. This Contact needs to be mapped to your J.A. Russell Ltd Xero Contact so Katipolt knows what Xero Contact to send picked-up Purchase Invoices to (if you select to send them to Xero).
Following the connection to Xero, from the CONNECTED APP: XERO (XXXX) Window, Press the Accounting Top Tab to display the "Default Supplier Accounts" Expandable Section
From the "Default Supplier Accounts" Expandable Section, On the JA RUSSELL LTD line, Press the Xero Contacts dropdown options icon to display a list of the Xero Contacts, Select your J.A. Russell Ltd Contact, then Press [SAVE] to map
To Set Default Chart of Accounts Codes
Following the connection to Xero, from the CONNECTED APP: XERO (XXXX) Window, Press the Accounting Top Tab to display the "Chart of Accounts" Expandable Section
From the "Chart of Accounts" Expandable Section, work down the Chart of Accounts List, Ticking an option for each of;
Sales Default,
Purchases Default, and
Rounding Default
⚠️ NOTE: On Ticking an option for Sales Default, Purchases Default and Rounding Default, the "Show in Katipolt" option will also tick.
When finished, Press [SAVE]
To "Show in Katipolt" other Chart of Accounts Codes
To be able to use Xero Chart of Accounts Codes (GL Codes) in Katipolt, they need to be ticked "Show in Katipolt" so they display as dropdown options where they can be used
From the "Chart of Accounts" Expandable Section, work down the Chart of Accounts List, Ticking the "Show in Xero" tick box of the Chart of Accounts Codes (GL Codes) you want to display
When finished, Press [SAVE]