This Help Article covers:
General/Overview:
Katipolt uses four default Chart of Accounts Codes (GL Codes):
Sales Default - Used to Code Labour/Material items Sold
Purchases Default - Used to Code Labour/Materials items Purchased
Rounding Default - Used to match API/Imported Purchase Invoice "Totals (Incl GST)" if Xero calculates the Purchase Invoice Total differently
Payments Default - Used to Code Payments (before they are allocated to a Sale) when Customers use the Digital Invoice feature of Katipolt to make Payments
Other Xero Chart of Accounts Codes (GL Codes) can be used to Code individual Products (Labour and Material) or Code Purchases and Sales of an individual Contact, however, they need to be set to "Show in Katipolt" to display as dropdown options to select and use.
To map J.A. Russell Ltd Contact
Katipolt has its own J.A. Russell Ltd "Master" Contact "JA RUSSELL LTD" which is used by Katipolt to update the J.A. Russell Ltd Price File and pick up your Purchase Invoices. This Contact needs to be mapped to your J.A. Russell Ltd Xero Contact so Katipolt knows what Xero Contact to send picked-up Purchase Invoices to (if you select to send them to Xero).
Following the connection to Xero, from the CONNECTED APP: XERO (XXXX) Window, Press the Accounting Top Tab to display the "Default Supplier Accounts" Expandable Section.
From the "Default Supplier Accounts" Expandable Section, On the JA RUSSELL LTD line, Press the Xero Contacts dropdown options icon to display a list of the Xero Contacts, then Select your J.A. Russell Ltd Contact
When Selected, Press [SAVE] to map.
To Set Chart of Accounts Default Codes
Following the connection to Xero, from the CONNECTED APP: XERO (XXXX) Window, Press the Accounting Top Tab to display the "Chart of Accounts" Expandable Section.
From the "Chart of Accounts" Expandable Section, from each of the following dropdowns, Select a Xero Chart of Accounts Code (GL Code):
Sales Default*,
Purchases Default*
Rounding Default*, and
Payments Default*
⚠️ NOTE: For an Account Code to display for selection as a Default, its "Show in Katipolt" must be toggled "On", for more information on toggling "On", see the "To "Show in Katipolt" Chart of Account Codes" Section below.
⚠️ NOTE: For an Account Code to display for selection as "Payments Default*", it requires the Account Code on the Xero side to have its "Enable payments to this account" ticked.
When finished, Press [SAVE]
To "Show in Katipolt" Chart of Accounts Codes
To be able to Select a Xero Chart of Accounts Code (GL Code) as Default, OR use in other areas of Katipolt, it needs its "Show in Katipolt" toggled "On" so it displays in dropdowns as an option to Select.
From the "Chart of Accounts" Expandable Section, work down the Chart of Accounts List, Toggling "On"/"Off" the "Show in Xero" of the Chart of Accounts Codes (GL Codes) you want to/don't want to display.
When finished, Press [SAVE]