This Help Article covers;
💡 TIP: Time changing of the “Export Supplier Invoices to Accounting” setting to “Manual Only” to be done on the first day of a new month.
If you decide to change your “Export Supplier Invoices to Accounting” setting to “Manual Only” at a date after the initial connection date as you are going to reconcile on the Xero side using the JA Russell Ltd Statement, be aware:
Any Purchase Invoices already sent to Xero will have a Xero ID (which links the Katipolt/Xero Purchase Invoice).
If a Purchase Invoice with a Xero ID is “Voided” in Xero it will also “Void” it in Katipolt, making it unavailable for the Sales Invoice's [Get Costs] feature, meaning it may be missed and NOT sold.
Time changing your “Export Supplier Invoices to Accounting” setting to “Manual Only” going into a new month, de-selecting “All” or “API Only” on the 1st day of the new month so any JA Russell Ltd API Purchase Invoice(s) for the new month do not transition to Xero.
Changing “Export Supplier Invoices to Accounting” to “Manual Only”
1. Choose the FIRST DAY of the new month
2. Go to Company Settings > Connected Apps > Accounting, and open the "Connected App: Xero" Window
3. From the Connected App: Xero Window’s “Export Supplier Invoices to Accounting” field, Press the Dropdown more options button and Select “Manual Only”
4. When selected, Press [SAVE] to Save the changes.
⚠️ NOTE: If you end up with JA Russell Ltd, API collected Purchase Invoices in Xero for the new month that you don’t want in Xero, do NOT “Void”, contact a Katipolt Training or Software Support Person who will arrange the removal of the Xero ID’s on the Katipolt side, allowing you to then “Void” the new month’s JA Russell Ltd API Purchase Invoice(s) on the Xero side. The Katipolt Training or Software Support Person will require a “Date From” and a “List of the JA Russell Ltd Purchase Invoice Numbers” to have their Xero ID’s removed.